Financial Estimation (example)

Below you will find an example of a financial estimation for the organisation of a CAADFutures conference. You can use this estimation also for getting the ‘grubstake’ of the CAADFutures Foundation. See also Conference Guidelines.

EXPENSES INCOME
1. Scientific program 1. Scientific program
(travel) expenses invited speakers (international) participants fee
(travel) expenses invited speakers (national) university contribution
2. Social program 2. Social program
reception conference dinner
conference dinner excursions
excursions
3. Conference venue
accommodation (rooms)
facilities, decoration, signs
road signs
4. Conference staff
hostesses
other conference staff
5. Technical supplies
overhead projection
computer projection
slides projection
video projection
microphones etc.
WiFi
6. Financial insurance 6. Financial
bankcosts sponsors
exhibition
7. Promotion
call for papers
invitation participants
announcement/posters
notepaper/envelops
other copying
costs Photographer
Gift article participants congress (portfolio with pen)
mailing (postage)
website
8. Proceedings 8. Proceedings
production/printing proceedings
9. Registration/Information desk
badges
10. Lunch (refreshments)
lunch (participants x lunch = x # days)
coffee/tea (participants x coffee = x # days)
11. Transportation
transportation airport/conference accommodation
transportation to conference dinner
12. Miscellaneous 10% of total
TOTAL EXPENSES TOTAL INCOME

The amount of capital currently held by the Foundation is 3,000 Euro/$.